How to Cleanse D365 F&O Customer and Vendor Data with the DQ for Excel Add-In

 Dynamics 365 for Finance and Operations (D365 F&O) is a powerful enterprise resource planning (ERP) solution developed by Microsoft. 

When it comes to exporting and re-importing data between D365 F&O and Microsoft Excel, you can achieve this using various methods and technologies available within the D365 F&O ecosystem.  

Here’s an overview of how D365 F&O operates with Excel for data export and re-import: 

Data Export

Data Entities: D365 F&O allows you to export data using predefined data entities. You can export data from D365 F&O to Excel by selecting the relevant data entity and using the Data Management workspace.

Data Export Service: Microsoft provides a Data Export Service that enables near real-time data replication from D365 F&O to Azure Data Lake Storage.

Custom Exports: You can create custom export processes using various methods like using Data entities, OData web services, or even writing custom X++ code to generate data in Excel-friendly formats (e.g., CSV or XML) and then importing it into Excel.

Data Re-Import

Data Import Framework: D365 F&O includes a Data Import Framework that allows you to import data from Excel files. You can map Excel columns to D365 F&O data fields, and the framework handles the validation and import process.

Excel Add-ins: Microsoft provides Excel Add-ins for D365 F&O that allow you to directly connect Excel to your D365 F&O environment. With these add-ins, you can retrieve data from D365 F&O into Excel for analysis and then update and re-import it back to D365 F&O

Integration Tools: You can use integration tools like Azure Logic Apps, Power Automate (formerly known as Flow), or custom integration solutions to automate the process of re-importing data from Excel into D365 F&O.

Data Transformation

Depending on the complexity of the data and business rules, you may need to transform the data in Excel before re-importing it into D365 F&O.

DQ for Excel provides various functions and tools for you to perform data cleansing tasks, including: formatting, validation, verification, enrichment, suppression, data transformation and authentication.

Data Validation

Ensure that data being re-imported meets the validation rules and data integrity constraints of D365 F&O.
Data validation rules can be configured within D365 F&O or implemented in Excel using formulas and data cleansing checks using the Microsoft approved DQ for Excel Add-In. 

  • Security and Access Control: 
  • Maintain security and access controls when exporting and importing data. 
  • Ensure that only authorised users can perform these operations. 
  • Monitoring and Auditing: 
  • Keep track of data export and re-import operations for auditing purposes. D365 F&O provides audit capabilities, and Excel logs and versioning can also be used. 

Remember that the specific steps and methods for data export and re-import can vary based on your organisation’s requirements, the version of D365 F&O you are using, and any customisations or extensions you have in place.

It’s essential to follow best practices and consult with experts or refer to the official documentation provided by Microsoft for detailed guidance on these processes. 


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